Purpose of Job

The Clerk is responsible for providing essential administrative support to an allocated team, enhancing administrative efficiency in day-to-day operations.

Key Accountabilities

• Respond to inquiries, schedule appointments, and develop presentations to support office functions.

• Organize and attend meetings, accurately taking minutes and maintaining notes.

• Book rooms and conference facilities, maintaining scheduling and event calendars.

• Coordinate travel arrangements for team members.

• Plan and execute in-house and external conference functions and events.

• Order and manage stationery and office supplies.

• Oversee office appointments and provide comprehensive office administration and support.

• Mail documents, newsletters, and other communications as required.

• Prepare and type documents, letters, and reports, ensuring compliance with company procedures.

• Implement and coordinate office procedures, including organizing and storing paperwork and documents.

• Photocopy and print various documents and assist colleagues as needed.

• Complete forms according to company procedures and manage incoming correspondence.

• Sort, file, and cross-reference materials and documents effectively.

• Utilize and manipulate data for management reports sourced from various internal and external systems.

• Maintain both hard copy and electronic filing systems, managing a variety of records.

• Handle mail distribution, file retrieval, and document copying.

• Attach relevant files to incoming correspondence requiring replies and adhere to agreed service level agreements.

• Liaise with colleagues and external contacts to book travel and accommodation.

• Answer telephones, provide information to callers, and transfer calls as necessary.

• Greet and assist visitors, clients, and staff, directing inquiries appropriately.

• Communicate with internal and external clients effectively.

• Monitor expenditures, keeping accurate records within the department for management.

• Organize, maintain, and post records, completing invoicing as required.

• Control stock levels of stationery and office supplies.

Formal Education

• National Senior Certificate or N3

Working Experience

• Minimum of 1 year of relevant experience

Required Personal and Professional Skills

• Effective Communication: Ability to communicate clearly and efficiently.

• Action Planning: Proficiency in planning and executing tasks effectively.

• Complexity Management: Capability to manage complexity with ease.

• Alignment and Planning: Skillful in aligning tasks with organizational goals.

• Results Driven: Focus on achieving measurable results.

• Office Administration: Knowledgeable in office administration best practices.

• Planning and Organization: Strong planning and organizational skills.

• Attention to Detail: Keen attention to detail in all tasks.

• Accountability: Maintains responsibility for actions and outcomes.

• Multitasking: Skilled in managing multiple responsibilities simultaneously.

Commitment to Diversity

Sasol is an equal opportunity and affirmative action employer. We recognize that diversity is fundamental to our culture and is key to our growth and success. We are committed to the full inclusion of suitably qualified individuals and will give preference to applicants from designated groups and individuals with disabilities in line with Sasol’s Employment Equity Plan. Reasonable accommodations will be provided to enable individuals with disabilities to perform essential job functions.

Application Process

Our automated application process efficiently assesses a large volume of candidates. If you do not hear from us within 60 days of the closing date, please consider your application unsuccessful. Thank you for your interest in Sasol as your employer of choice, and we wish you the best with your career aspirations and future applications.

How to Apply

Ready to join Sasol?