Key Duties

As a Registry Clerk, your responsibilities will include but are not limited to:

• Providing efficient registry counter services and assisting clients with queries and handling incoming calls.

• Receiving and registering hand-delivered mail/files, and managing incoming and outgoing correspondence, which includes sorting, registering, and dispatching mail.

• Maintaining an effective filing and record management system, including opening, closing, storing, and retrieving files based on an approved filing plan.

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• Operating and maintaining office machines such as scanners, binding equipment, and photocopiers.

• Conducting regular file audits to ensure compliance with registry protocols and records management policies.

• Processing documents for archiving and disposal in accordance with the National Archives and Records Service Act.

• Keeping updated registry records, including logs for personal files, incoming and outgoing documents.

• Assisting with travel and logistical arrangements for ICT staff as needed.

Important Notes

• Applications must be submitted using the new Z83 form, available for download at: DPSA Vacancies. Applications using the old Z83 form will not be considered.

• Ensure all sections of the Z83 application form are completed fully; failure to do so may affect the selection process.

• South African applicants should not include passport numbers and must indicate their business interests with the state as required.

• Only shortlisted candidates will be requested to submit certified copies of supporting documents.

• If you do not hear from the Department within three months of the closing date, please consider your application unsuccessful. The Department reserves the right not to fill the advertised posts.

Shortlisted candidates may be required to undergo a technical exercise to assess relevant job-related skills, and successful

How to Apply

Interested candidates are encouraged to submit their applications by one of the following methods:

• By Mail:Address your application to:

  • The Director-General,

    
    

    Department of Women, Youth and Persons with Disabilities,

    
    

    Private Bag X931,

    
    

    Pretoria, 0001.

• By Hand:Deliver your application in person to:

  • 268 Lilian Ngoyi Street, Fedsure Forum Building, 1st Floor, Pretoria CBD.

• By Email:Submit your application as a single scanned document (one PDF attachment) to:

  • Recruitment02@dwypd.gov.za (Attachments must not exceed 15MB).

Key Requirements

• Educational Qualifications:

  • Grade 12 certificate or equivalent NQF Level 4 qualification.

• Experience:

  • No prior experience required.

• Skills:

  • Knowledge of registry duties and practices.

  • Ability to efficiently capture data.

  • Understanding of storage and retrieval procedures within a registry environment.

candidates will be expected to enter into a performance agreement.

Application Deadline: March 7, 2025 at 16:00

We look forward to your application for this exciting opportunity to join the Department of Women, Youth and Persons with Disabilities!